Policy No. 5020

5020.10    Development Procedure:  The General Manager, in cooperation with the Board President shall prepare an Agenda for each Regular and Special Meeting of the Board.   Any Director may contact the Board President to ask that an item be placed on Agenda (no later than two weeks prior to the meeting). The Board President shall determine either to direct the General Manager to place the item on the Agenda or to ask the Director to request that it be considered at the next Regular Meeting for placement at the subsequent meeting of the Board.

5020.20    Public Requests:  Any member of the public may request that a matter directly related to District business be placed on the Agenda of a regularly scheduled meeting of the Board, subject to the following conditions:

5020.21    Request in Writing: The request must be in writing and be submitted to the General Manager together with supporting documents and information no later than two weeks prior to the meeting.

5020.22    District Jurisdiction: The General Manager shall be the sole judge of whether the public request is a matter related to the District’s jurisdiction or business.  No matter which is legally a proper subject for consideration by Board in closed session will be accepted under this policy.

5020.23    Appeal of Rejection:  All decisions of the General Manager not to include an item on the Agenda may be appealed to the Board, at a Regular or Special Meeting of the Board.

5020.24    Time Limitations:  The Board may place limitations on the total time to be devoted to a public request issue at any meeting and may limit the time allowed for any one person to speak on the issue at the meeting.

5020.30    Agenda Format:  The Board shall use a standardized and consistent Agenda format for all Regular Meetings. The Regular Meeting Agenda shall contain the following items and order of business:

A.         ORGANIZATION

            1.     Call to Order

            2.     Roll Call

            3.     Pledge of Allegiance

            4.     Presentations

            5.     Board Elections (As required pursuant to Policy 5010.50.)

B.    ADDITIONS TO AGENDA

C.    PUBLIC COMMENT (five minute limit per individual)

D.    REPORTS TO THE BOARD (Board Committees, Board Appointed Citizen Committees)             

E.    CONSENT CALENDAR (All items approved in a single motion unless otherwise requested by a

        Director or a member of the public.)

                   1.  Minutes

                   2.  Routine Matters (Project Schedule, Revenue & Expense Report, Quarterly Tree

                         Report, etc)

F.     PUBLIC HEARINGS

G.    RESOLUTIONS

H.    REGULAR CALENDAR

 I.     GENERAL MANAGER ITEMS

J.     BOARD MEMBER ITEMS

K.    CLOSED SESSION*

*Closed sessions requiring District General Cousel will be held at the beginning of the Regular Meeting, starting at 6:30pm.  Closed sessions that do not require District General Counsel will be held at this point in the agenda.

L.     ADJOURNMENT

5020.40 Staff Reports: All Items placed on the Agenda by the General Manager will be accompanied by a staff report.  The staff report is intended to identify and summarize the issue. The staff report will offer recommendations for Board action, as appropriate.

5020.50 Special Meetings: The Special Meeting Agenda shall contain the specific subject matter as necessary for calling the Special Meeting.

5020.60 Posting of Agenda: In addition to the posting of the Agenda at the District Office, it shall be posted at Rossmoor Park. Regular meeting agendas are to be posted at least seventy-two (72) hours prior to the scheduled meeting. The Agenda will also be noticed on the District’s website as soon as practicable after the Agenda is delivered to the Board.  The agenda for a Special meeting shall be posted at these locations at least twenty- four (24) hours prior to the meeting.

5020.70 Agenda Mailing:  The Agenda is to be sent to all newspapers requesting it.  In addition, it is to be sent to all individuals who so request and provide a stamped, self-addressed envelope and as otherwise required by the Brown Act.

Adopted:  December 8, 1993, February 14, 1996

Amended:  February 9, 2000, June 8, 2000

Approved renumbering & format:  October 8, 2002

Reaffirmed:  March 11, 2003

Adopted Amendment:  April 13, 2004

Adopted Amendment:  March 13, 2007